A4 Copy Paper
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Choosing the Right A4 Copy Paper
Choosing the right copy paper can make a big difference to the quality of your prints and the smooth running of your office photocopiers. Whether you’re printing invoices, proposals or client presentations, understanding paper weight and storage best practices will help you get the best results from every ream.
Choosing the right copy paper can make a big difference to the quality of your prints and the smooth running of your office photocopiers. Whether you’re printing invoices, proposals or client presentations, understanding paper weight and storage best practices will help you get the best results from every ream.
A Guide to A4 Copy Paper Weights and Reams
When selecting A4 copy paper, one of the most important things to consider is the paper weight, measured in grams per square metre (gsm). The gsm rating tells you how thick and dense the paper is which affects how it feels, looks, and performs in your printer.
When selecting A4 copy paper, one of the most important things to consider is the paper weight, measured in grams per square metre (gsm). The gsm rating tells you how thick and dense the paper is which affects how it feels, looks, and performs in your printer.
70gsm - Everyday Office Printing
A lightweight, economical options that's ideal for high-volume printing, internal documents and draft copies.
- cost effective for large print runs
- uses less storage space
- perfect for everyday black and white printing
A lightweight, economical options that's ideal for high-volume printing, internal documents and draft copies.
- cost effective for large print runs
- uses less storage space
- perfect for everyday black and white printing
80gsm - Standard Business Paper
The most common choice in New Zealand offices, 80gsm paper delivers reliable quality and performance.
- crisp, white finish for professional results
- works well in most printers, copiers and fax machines
- the ideal balance of quality and value
The most common choice in New Zealand offices, 80gsm paper delivers reliable quality and performance.
- crisp, white finish for professional results
- works well in most printers, copiers and fax machines
- the ideal balance of quality and value
100gsm - Premium Presentation Quality
For documents that need a polished, professional finish, 100gsm paper offers a heavier, smoother feel.
- prevents show-through on double sided prints
- feels thicker and more durable
- ideal for proposals, presentations and letterhead
For documents that need a polished, professional finish, 100gsm paper offers a heavier, smoother feel.
- prevents show-through on double sided prints
- feels thicker and more durable
- ideal for proposals, presentations and letterhead
What is a Ream?
A ream is the standard unit for copy paper - 500 sheets of A4. Most office paper is sold by the ream, or in boxes of five reams (2,500 sheets) for bulk supply. Heavier or speciality papers (like 210gsm, parchment or metallic) are typically sold in packs of 100 sheets.
A ream is the standard unit for copy paper - 500 sheets of A4. Most office paper is sold by the ream, or in boxes of five reams (2,500 sheets) for bulk supply. Heavier or speciality papers (like 210gsm, parchment or metallic) are typically sold in packs of 100 sheets.
FAQ: Copy Paper Usage, Storage & Handling
How should I store copy paper?
Store your paper in a cool, dry place, away from humidity and direct sunlight. Moisture can cause the sheets to curl or stick together, leading to paper jams and uneven printing.
Should I open reams before I need them?
Keep reams sealed until just before use. The wrapper helps maintain the paper’s moisture balance and prevents edge damage.
What’s the best way to prepare paper before loading it into a printer?
Gently fan the sheets to separate them before loading, this helps prevent multiple sheets from feeding at once.
Can I use heavier paper in any printer?
Check your printer’s specifications. Most printers handle up to 100gsm easily, but heavier options (210gsm or 250gsm) may require manual feed or a straight-path tray.
How long can I store paper?
If kept in a stable, dry environment, paper can last for several years without losing print quality. Avoid damp or fluctuating temperatures to prevent yellowing or curling.
Store your paper in a cool, dry place, away from humidity and direct sunlight. Moisture can cause the sheets to curl or stick together, leading to paper jams and uneven printing.
Should I open reams before I need them?
Keep reams sealed until just before use. The wrapper helps maintain the paper’s moisture balance and prevents edge damage.
What’s the best way to prepare paper before loading it into a printer?
Gently fan the sheets to separate them before loading, this helps prevent multiple sheets from feeding at once.
Can I use heavier paper in any printer?
Check your printer’s specifications. Most printers handle up to 100gsm easily, but heavier options (210gsm or 250gsm) may require manual feed or a straight-path tray.
How long can I store paper?
If kept in a stable, dry environment, paper can last for several years without losing print quality. Avoid damp or fluctuating temperatures to prevent yellowing or curling.
